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How-to create a business card using Microsoft Word

Thabile asked us an interesting question. How do you create a business card using Word?

The short answer is you don’t. It would be wiser to use a Desktop Publishing package like Microsoft Publisher or Scribus.

However, the question remains, how do you create a business card using Microsoft Word?

To make a business card using Word is remarkably easy. You need to have some confidence in using the package. Experience at mail merge will make this how-to easier to follow.

Initial document setup

  1. Create a new blank document.
  2. Select the Mailings tab.
  3. Select Start Mail Merge and click on Labels…

You need to select a business card layout. I chose Avery US Letter, product number 5877. You can choose any business card layout. Consult your stationary shop to find out what kind of business cards they stock.

mail merge options

Create your business card

  1. Start designing your business card. Only add the information in the first cell.
  2. When you have finished your design, Select the Mailings tab and click on Update Labels in the Write & Insert Fields chunk.



Your labels will automagically update and all your business cards will look the same.

If you want to make changes, only make changes to the first cell. Don’t forget to update your labels when you have finished editing.

Finish and print

  1. Delete all instances of «Next Record» in your document.
  2. Print the document on a clean blank sheet of paper. Don’t use your business cards.
  3. Hold the printed document against your business card sheet, and check that each business card will print in the correct place. Make adjustments as necessary and repeat step 1 & 2 until you are satisfied that your business cards will print properly.
  4. Place your business cards in the printer’s manual feed. Print your business cards.

final document


There you have it, a simple way of making business cards using Microsoft Word.

Remember you can find out other interesting ways of using Word by purchasing our Guide to Word Processing.

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